How Online Collaboration Tools Boost Team Performance

According to Gartner, 30% of companies say that by 2020 their greatest competitive advantage will be the ability to exploit digital technologies. As organizations navigate this digital transformation – and adopt agile processes – they need software that helps their teams create and collaborate seamlessly.

Last year saw a flood of new online collaboration tools, but their focus on specificity and specialization has created as much chaos as they promised to eliminate.

That’s where Moqups’ all-in-one approach has an advantage. By bringing whiteboard, diagram, and design features together within a single, online app, Moqups puts your company’s teams together on the same page – literally.

Using an all-in-one visual collaboration platform like Moqups can transform your team’s workflow, boost organizational efficiency, and help your company thrive in a fully digital – and visual – world. Here are three research-backed reasons why.

1. Bridging Information Silos With Online Team Collaboration

Despite the proliferation of new online collaboration software, businesses are still incredibly siloed. Worldwide, 39% of employees say their coworkers don’t collaborate enough. 

This kind of isolation can have a devastating effect on organizations. When departments or divisions work in silos, they develop tunnel vision – and lose sight of the larger corporate strategy and priorities. The end result is wasted time, duplicated work, and costly mistakes. Frustrations mount, collegiality breaks down, and momentum is lost.

That’s why 75% of employers rate teamwork and collaboration as “very important”. They understand that collaboration increases transparency and morale. And that, in turn, fuels more engagement, consensus, and productivity. Companies that promote collaboration are 5x more likely to be characterized as high performing. 

But teams are much more likely to remain in their silos when they work with disparate tools – and communicate with different professional idioms. Moqups solves that problem by giving teams a shared visual space to think, plan, and collaborate together. This way, all voices get heard, and all stakeholders – not just designers – can shape and share ideas.

Business analysts, product managers, and IT consultants can make visual risk and SWOT analyses, use case diagrams, and business model canvases. Executives can build organizational charts and product planning roadmaps. Project managers and UX designers can create flowchart diagrams, wireframes, mockups, and prototypes.

Moqups’ all-in-one solution lets team members visualize requirements, clarify specifications, and produce a wide variety of foundational artifacts and documentation for any kind of project. 

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2. Reducing Information Search Costs Within Organizations

Employees waste an inordinate amount of time chasing data and documentation through an elaborate labyrinth of repositories: Email, Slack, Google Drive, Github, Trello, and any number of whiteboarding, design, and prototyping apps. The majority (61%) of employees regularly access four or more systems and nearly one-sixth of them regularly access 11 or more. 

On average, it takes workers eight searches to locate the right document, and 44% of the time, they can’t even find the information they were looking for! As a result, workers spend 36% of their day just trying to track down and consolidate information. 

And it’s no wonder why. Visual documentation is often spread across a multitude of highly specialized apps – each targeted at a specific niche or use case. But these kinds of specialized tools – which lack interoperability – increase the information search costs for organizations. And their complexity and steep learning curve limit stakeholder participation and discourage collaboration.

Moqups, on the other hand, offers a unified team collaboration tool that bundles together the best of these features within one app – and provides teams with a clear source of truth. Wireframes, prototypes, flowcharts, mind maps, and moodboards can all live together in a single repository, drastically reducing information search time and cost. 

Adhering to the 80/20 rule, Moqups provides all the features you need, and none that you don’t. And its UI is both lightweight and accessible – so your entire team can skip the learning curve, find the documents they need, and get right to work.

3. Giving Due Recognition for Online Team Collaboration

Feeling recognized and appreciated are fundamental human needs. Yet an astounding 82% of US workers don’t feel that their supervisors give them sufficient credit for their contributions. As a result, employee engagement and motivation dissipate.

But when teams create on a myriad of platforms, it becomes difficult for their work to gain visibility. It can be challenging for senior-level managers to track down and access projects – especially if they’re not involved in production. As a result, too much work happens behind the scenes, without an opportunity to assess individual contribution, and reward achievement.

Moqups enables managers to pull back the curtain and gain insights into how team members have contributed at every stage of development. With Moqups, employee work is online, centralized within a single online collaboration tool, and easy to access through a clear and simple interface. That means that managers can easily monitor the entire lifecycle of a project, from concept to creation, and discover the hidden work – and heroes – that deserve recognition.

A Call for an All-In-One Visual Collaboration Platform 

Online collaboration tools have traditionally been the exclusive domain of designers, due in large part to their complexity, and the steep learning curve involved. Moqups offers the first-of-its-kind platform that empowers all members of an organization to leverage the power of visual content. In doing so, it helps to solve the most crippling problems confronting today’s organizations – information silos, steep information search costs, and inadequate recognition. The result is a fully engaged and empowered workforce that is primed to thrive.

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